You are a busy real estate agent. You have to juggle your time between showing homes, managing clients, and working on the computer. It’s tough keeping up with everything that you need to do every day to stay afloat in a super competitive industry.

Luckily for you, these 5 proven time saving tips will save you time so you can focus on what matters most: making money!

Why It Matters

Time is money, and by using your time efficiently you can grow your business bigger and make more money. Technology can make an agent’s life more productive and efficient when you know how to use it to your advantage.

You can keep all necessary documents organized on your computer, use automated scheduling systems, and more. Electronic storage lets you sign all the documents your clients need, without having to print them out or go back and forth through email attachments. Try creating templates for important documents so you can focus on what matters.

These practices not only save time but are also eco-friendly!

Here are 5 amazing time-saving systems for real estate professionals that Ednas strongly recommends!

The 5 Best Systems to Save You Time in Your Real Estate Business

The business world can be hectic but it doesn’t have to be complicated! Time is important and here are 5 systems that will save you time and take your real estate game to a whole new level!

#1. Don’t Try to Do Everything Alone

You might be in the early stages of your real estate career and doing everything alone, but it doesn’t have to be that way! While growing, it is important to build a team and utilize them to your advantage.

Use your power team!

As you grow, seek to build a team of realtors that work for you. You can pay them once they find something for you in the market so use them to search while you tend to other tasks.

If you’re just starting out as a sole proprietor, think about small tasks that you can hire other people to do like organizing documents.

It’s important to have a team that supports you because as you grow your business it may become difficult to manage everything on your own.

#2. Stay Organized

Building your system when you are small, even if you have one property, is important. Build your system for the vision you have for your future. You will grow in the real estate business so it’s important to have a solid foundation from the beginning.

Think about your future — where do you wanna be in the next 5, 10, or 15 years? And then build the system that will help you achieve these goals.

Keep everything related to one property in the same place and the same folder. This is great for managing your workload.

Also, do all paperwork as soon as you get it and check it off of your list so that you don’t have to go back and check whether you’ve done it or not.

Whether you keep your documents on your computer or in folders in your office, make sure they are well organized. Color coding and labeling everything will help you find the documents you need whenever you need them.

Get rid of the things that are unnecessary. For example, an expired lease will only take up space in your work area and can make things messy. Once you are done with documents and you are sure that you won’t need them again, throw them away.

Keep your inbox clean. Make folders in your email inbox and categorize them accordingly. Respond to emails as quickly as you can and check them off your to do list.

Building your system when you are small, even if you have one property, is important. Build your system for the vision you have for your future. You will grow in the real estate business so it’s important to have a solid foundation from the beginning.

Think about your future — where do you wanna be in the next 5, 10, or 15 years? And then build the system that will help you achieve these goals.

Keep everything related to one property in the same place and the same folder. This is great for managing your workload.

Also, do all paperwork as soon as you get it and check it off of your list so that you don’t have to go back and check whether you’ve done it or not.

Whether you keep your documents on your computer or in folders in your office, make sure they are well organized. Color coding and labeling everything will help you find the documents you need whenever you need them.

Get rid of the things that are unnecessary. For example, an expired lease will only take up space in your work area and can make things messy. Once you are done with documents and you are sure that you won’t need them again, throw them away.

Keep your inbox clean. Make folders in your email inbox and categorize them accordingly. Respond to emails as quickly as you can and check them off your to do list.

#3. Create Automated Scheduling Systems

Meetings and showing houses are like breathing for real estate agents! You can be more efficient when scheduling appointments with your clients or business partners.

When you are planning for a meeting or an event, usually there’s a chain of back and forth emails.

Instead of this time-consuming process, create an automated scheduling system and send it to the other person.

This will allow them to choose a time from your schedule that works best for them. This will save you so much time and energy — plus you won’t have to keep track of a bunch of emails about the time and date you are setting.

#4. Plan Your Time

Planning your time is a great practice for time management. Plan your weeks and days ahead. For instance, you can plan for the upcoming week every Sunday by writing down what you want to accomplish that week. Break it down to days and have daily lists of five or six things you want to accomplish on that day. Your tasks may have subcategories, write them down too.

If there’s an extra task that you did on the same day that came out of nowhere, add them to your list and check them off once you are finished. Keeping a track of your tasks is a great way to manage your time and as you check things off of your list it will give you a feeling of being productive and accomplished!

Busy work schedules can make people forget about the tasks they have already finished so checking them off of a list will save you from that trouble and you won’t have to spend time trying to figure out if you have done it or not!

#5. Continue Learning

Technology keeps advancing every day! So it’s important that you keep up with it. Yes, you have a system that works well but there might be something that could work better for you. It’s important to keep learning if you want to keep growing.

Listen to the young minds around you who know their technology and do not be afraid to embrace new things! Keep an open mind for learning and new technological advances. Just like Edna says “if there’s a better way, be open to it!”

Real estate agents need to be open to the world around them so that they can keep growing their businesses and achieve success! If you want to find out more about how you can achieve your goals and increase your wealth through real estate, contact us now!

“If there’s a better way, be open to it.”

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